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ISO Student News: 11/15/2018

Table of Contents

  1. Presentation Materials on Unlawful Presence Policy (more)
  2. International Education Week Continues (more)
  3. International Student Photo Contest Winners (more)
  4. Update your GLACIER Record by December 15 (more)
  5. Winter Weather (more)
  6. P.E.O. International Peace Scholarship Fund for Women (more)
  7. Campus Focus: Thanksgiving Break University Hours & Services (more)


Presentation Materials on Unlawful Presence Policy

On August 9, a new policy from US Citizenship and Immigration Services (USCIS) took effect, which specifically targets F-1 students, J-1 exchange visitors, and dependent families.The policy relates to valid status and lawful presence within the US while pursuing a program of study or other authorized activities. ISO has prepared presentation materials related to new USCIS and US Department of State (DOS) policies on unlawful presence for F/J/M visa categories. Please see our website to access the video and handout materials and also take note of ISO's summary of the policy memorandum. This is an important immigration topic for our F-1 and J-1 populations to be aware of, since it can have long-term implications and unintended, severe consequences.


International Education Week Continues!

International Education Week (IEW) is here, and it is not too late to participate in events the rest of the week through the end of the month of November! IEW is promoted each year by the US Department of State and the US Department of Education as an opportunity to recognize and support the benefits of cultural exchange and international education programs. Please contact Keri Grimes at or Meredith Doubleday at with any questions. Please see the full schedule for a full listing of events.

ISO would like to highlight our IEW event once again, occurring this Friday, 11/16:

International Services Office - Travel Signature Open House
Friday, November 16
11:00AM to 4:30PM
213 Morey Hall, River Campus

As holiday weekends and vacation periods are coming up, many students begin planning trips home or other visits outside of Rochester. If you plan to travel, please check whether the travel or validation signature on your I-20 or DS-2019 is up-to-date. While these signatures are valid for one calendar year, the ISO recommends that students have a signature from the current academic year when planning to cross the US border. Therefore, if you intend to travel overseas during the coming months and have not had your document signed during the fall term (August 2018 or later), we recommend you visit the ISO to request a travel signature. Please see our website for our hours of operation at our various offices and walk-in hours throughout UR campuses. ISO will hold a Travel Signature Open House event tomorrow as part of International Education Week where ISO staff will be available to provide signatures and quick advice on traveling. Snacks will be provided! Please see the details above in order to attend this event.


International Student Photo Contest Winners

Happy International Education Week! ISO is thrilled to announce the 2018 International Student Photo Contest Winners. Prizes for each category will be awarded by UR Communications. A reception for the winners is being planned for December. Please look for an announcement when photos will be displayed in the Rochester Review. CONGRATULATIONS WINNERS!! Thank you to everyone who participated.

Grand Prize

Name: Saikat Chakraborty
Photo: 'Lumos Maxima'

UR Experience

Winner: Riham Alieldin
Photo: Meliora Weekend

Honorable Mention: Zhengdong Ge
Photo: Rush Rhees Library in Water Drop

International Culture

Winner: Siyi Tang
Photo: dance

Honorable Mention: Syeda Hafsa
Photo: International Mother Language Day Celebration

US Sightseeing

Winner: Zhen Chen
Photo: Enlight152 City Hall of Philadelphia

Honorable Mention: Alfredo Cumbana
Photo: The Glory Of The Night

Local Culture

Winner: Zhengdong Ge
Photo: Rochester Hot Air Balloon Festival

Honorable Mention: Venkatavamsikrishna Kovelakuntla
Photo: A psychedelic street theater by Plasticiens Volants

Most Epic Selfie

Winner: Maida Tariq
Photo: First day at UR

Runner Up: Syeda Hafta
Photo: Selfie


Update your GLACIER Record by December 15

If you are enrolled in UR Payroll’s GLACIER tax program, you must ensure that your record is active and up-to-date. As of December 15, you will not be able to make any more changes to your record for the 2018 calendar year. The data stored in GLACIER will then be accessed by a free tax software program to assist you with completing your tax forms next year. If your address and contact information are not accurately reported in GLACIER, you may have problems when it comes time to file your taxes next year.
Please take a few minutes to verify the following:

- Your current email address (especially for forms delivered electronically)
- Appropriate exit date, which should match the current I-20 or DS-2019 completion date for students or the EAD card for those pursuing F-1 OPT
- Accurate mailing address

Please refer to the ISO’s GLACIER section on the web for help with completing your GLACIER record or to the TIPS Module G for Creating your GLACIER Record.

**If you are receiving compensation from the Payroll office, this is also the time you should log into employee self-service in HRMS and choose to receive the W-2 form electronically instead of waiting for it to be sent to you by mail, if you would prefer the electronic method.


Winter Weather

If this is your first year in Rochester, you may not be familiar with the winter air and changing seasons. Though the temperatures are still highly fluctuating, please be aware that average temperatures for the winter months in Rochester can range from highs around 36°F (2°C) to lows around 17°F (-8°C). To keep yourself healthy, consider this a friendly reminder to make sure that you have the necessary clothing and accessories to stay warm and comfortable over the next few months. Each year the ISO hears new stories of students who did not realize just how cold it might get, especially coming from some of the world’s warmer regions. If your jacket and other outerwear are barely keeping you warm now, please consider getting a heavier one. Hats, gloves and scarves, while not necessarily stylish, are definitely recommended! And winter boots are a must!! With American holidays quickly approaching, many stores will offer sales and discounted prices on these items. Thanksgiving weekend in particular (Nov. 22-25) is known for its bargain deals. Rochester in the winter can be great fun and offer new opportunities to enjoy the outdoors … provided you have what you need to stay warm!


P.E.O. International Peace Scholarship Fund for Women

Members of the Philanthropic Educational Organization (P.E.O.) believe that education is fundamental to world peace and understanding and are dedicated to the promotion of educational opportunities for women. The International Peace Scholarship Fund, established in 1949, is a program which provides scholarships for selected women from other countries to pursue graduate study in the United States and Canada. Eligible students must have at least one year of coursework remaining in a full-time graduate program and may not be US citizens or permanent residents. The maximum amount awarded is $12,500 and is based on individually demonstrated need. More information can be found at the organization’s website. To apply for a scholarship for the 2019-2020 academic year, students must submit eligibility forms online by December 15 and complete all application materials within the time allotted per the application timeline.


Campus Focus: Thanksgiving Break University Hours & Services

Please be advised that the University will be closed on Thanksgiving (November 22) and the Friday after Thanksgiving (November 23). For information about some changes to University services and resources available during the break, please visit the University's Breaks webpage. In particular, please note that shuttle buses do not run on University holidays and the Regional Transit Services (RTS) provides reduced services during all federal holidays. You can still contact Campus Public Safety at any time (on-campus: x13 in an emergency or x5-3333; off-campus: +1 585-275-3333).

Please take note of the following ISO hours of operation for Thanksgiving 2018:

Monday, November 19:
College Town: 8:30am – 4:30pm; Walk-Ins 1:30pm – 4:30pm
River Campus: 11:00am – 4:30pm; Walk-Ins 1:30pm – 4:30pm

Tuesday, November 20:
College Town: 8:30am – 4:30pm; Walk-Ins 1:30pm – 4:30pm
River Campus: 11:00am – 4:30pm; Walk-Ins 1:30pm – 4:30pm
ESM Campus: Walk-In Advising 1:30pm – 4:30pm

Wednesday, November 21:
College Town: 8:30am – 2:00pm; Walk-Ins 12:00pm – 2:00pm
No Satellite Office Hours

Thursday, November 22 & Friday, November 23:
All ISO Locations: CLOSED for UR Holiday


Editor: Molly Murray, Immigration Advisor