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ISO Student News: 11/15/2017

Table of Contents

  1. Update your GLACIER Record by December 15 (more)
  2. Winter Weather is coming! (more)
  3. P.E.O. International Peace Scholarship Fund for Women (more)
  4. Campus FocusThanksgiving Break University Hours & Services (more)


Update your GLACIER Record by December 15

If you are enrolled in UR Payroll’s GLACIER tax program, you must ensure that your record is active and up-to-date. To claim a tax treaty exemption for UR payments in 2018, the Payroll office needs to have received your tax treaty renewal forms by December 15. Additionally, as of 12:00PM Noon on December 29, you will not be able to make any more changes to your record for the 2017 calendar year. The data stored in GLACIER will then be accessed by a free tax software program to assist you with completing your tax forms next year. If your address and contact information are not accurately reported in GLACIER, you may have problems when it comes time to file your taxes next year. 

Please take a few minutes to verify the following:

- Your current email address (especially for forms delivered electronically)
- Appropriate exit date, which should match the current I-20 or DS-2019 completion date for students or the EAD card for those pursuing F-1 OPT
- Accurate mailing address

Please refer to the ISO’s GLACIER section on the web for help with completing your GLACIER record or to the TIPS Module G for Creating your GLACIER Record.

**If you are receiving compensation from the Payroll office, this is also the time you should log into employee self-service in HRMS and choose to receive the W-2 form electronically instead of waiting for it to be sent to you by mail, if you would prefer the electronic method.


Winter Weather is coming!

If this is your first year in Rochester, you may not be familiar with the winter air and changing seasons. Though the temperatures are still highly fluctuating, please be aware that average temperatures for the winter months in Rochester can range from highs around 36°F (2°C) to lows around 17°F (-8°C). To keep yourself healthy, consider this a friendly reminder to make sure that you have the necessary clothing and accessories to stay warm and comfortable over the next few months. Each year the ISO hears new stories of students who did not realize just how cold it might get, especially coming from some of the world’s warmer regions. If your jacket and other outerwear are barely keeping you warm now, please consider getting a heavier one. Hats, gloves and scarves, while not necessarily stylish, are definitely recommended! And winter boots are a must!! With American holidays quickly approaching, many stores will offer sales and discounted prices on these items. Thanksgiving weekend in particular (Nov. 23-25) is known for its bargain deals. Rochester in the winter can be great fun and offer new opportunities to enjoy the outdoors … provided you have what you need to stay warm!


P.O.E. International Peace Scholarship Fund for Women

Members of the Philanthropic Educational Organization (P.E.O.) believe that education is fundamental to world peace and understanding and are dedicated to the promotion of educational opportunities for women. The International Peace Scholarship Fund, established in 1949, is a program which provides scholarships for selected women from other countries to pursue graduate study in the United States and Canada. Eligible students must have at least one year of coursework remaining in a full-time graduate program and may not be US citizens or permanent residents. The maximum amount awarded is $12,500 and is based on individually demonstrated need. More information can be found at the organization’s website: To apply for a scholarship for the 2018-2019 academic year, students must submit eligibility forms online by December 15 and complete all application materials within the time allotted per the application timeline.


Campus Focus: Thanksgiving Break University Hours & Services

Please be advised that the University will be closed on Thanksgiving (November 23) and the Friday after Thanksgiving (November 24). For information about some changes to University services and resources available during the break, please visit the University's Breaks webpage: In particular, please note that shuttle buses do not run on University holidays and the Regional Transit Services (RTS) provides reduced services during all federal holidays. You can still contact Campus Public Safety at any time (on-campus: x13 in an emergency or x5-3333; off-campus: +1 585-275-3333). 

**ISO will close at 12:00PM on Wednesday, November 22 for Thanksgiving, and will reopen at 9:00AM on Monday, November 27. ESM Walk-In hours will not be held Wednesday, November 22.  


Editor: Lena Ovcharov, Immigration Advisor